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Frequently Asked Questions

You only need to login to add images, or extra information.  You do not need to login to view the site.

If you go to any page on the site, there is an option to login on the lower left part of the page.

If you log in incorrectly, there is an option to get a new password.

There are two ways:

1. Log in to the site fromthe main website (http://chelseadegreeshow.org/2011/). There will then be an option on the left sidebar to go to the Dashboard

2. Alternatively, go to the URL http://chelseadegreeshow.org/2011/wp-admin. This will ask you to login, and take you straight to the Dashboard

Click on the Site Name (Chelsea BA Degree Show 2011) on the top left of the Dashboard.

It is important that you upload images using the PhotoQ function.  This option generates all the differently sized thumbnails, which other methods do not.  So other methods may upload an image, but you will not see any thumbnails on your page or the Course page.

Start PhotoQ

  • From the Dashboard, find the list of options on the top left.
  • Click on 'Posts' to expand the post options; one of these is 'PhotoQ'; click on this.

PhotoQ Step 1: Select the images and upload them

  • Click the button at the top labelled 'Add photos to queue'
  • Click the button at the top labelled 'Select Photos'
  • A directory window opens, and you should select the images from your computer [see FAQ about image size!]
  • You will see the images upload, and a new window appear titled 'Manage PhotoQ - Upload'

PhotoQ Step 2: Add common information that applies to all images in the queue

  • Note that this information can be added or altered later, but it is useful to do it when you upload the images
  • Add Categories
    • Categories are used by the website to add images to the Course page, or your own personal page
    • By default, all images are assigned as 'uncategorized' - uncheck this box
    • Check the box for your course (eg BA (Hons) Fine Art) (you may have to scroll down)
    • Check the box by your name (you may have to scroll down)
  • Add Tags
    • Tags provide alternative ways to group images.  The tags are taken and displayed in a 'tag cloud' on the sidebar of the main site.  As different people may use the same tag, clicking on that tag will show those images together.  Tags also allow you to lead visitors to the site, who may be paricularly interested in a particular aspect (for example, performance), to your work.
    • Type tags into the relevant box, separated by commas
  • Click on the 'Enter Info' button on the right

PhotoQ Step 3: Add any specific information about the individual images

  • The same box is now presented for each image.
  • The categories should not change, but the tags may
  • Click on the 'Save Batch Info' button on the right.  The page changes to a list of the images, with thumbnails

PhotoQ Step 4: Add the images to the website

  • At the top you are given the option to 'Add Photos to Queue'.  Alternatively it gives you the options to abort this set of images ('Clear Queue'), or you can edit any of the images.   If ready, click the Post Top of Queue' button on the right, and that image will be added to the website
  • As administrator I can add all images at once, so if you like you can leave images in the queue, and I'll post them if I see them there.

Finally, check they look OK on the website.

  • They will be on your personal page (click on your name in the 'student' list on the sidebar), and on your course page (click on your course in the page list on the sidebar)
  • You can also see them and edit them in the Dashboard, if you click on 'posts'

Clearly, with an art website, the quality of the images is extremely important.  In a world with cheap 10 megapixel cameras, getting a high resolution image is not hard.  However, computer screens have  maximum resolutions that simply cannot display detail above a certain level.  At the same time, viewing an image on a website is much faster if the image is smaller.  So you need to balance:

  • the best resolution that a computer screen can display, with
  • the minimum image file size

There are 2 aspects to image size:

  • the dimensions - the number of pixels it consists of (e.g. 1200 x 800 means 1200 pixels across and 800 pixels down).  This is how big it will look on the screen unless you tell otherwise.  You can often see this just by putting the cursor over an image in the file manager, when a box apprears giving information about the image size.
  • the file size - which reflects how much information there is about the image, and this can be compressed to different amounts, and information can be thrown away to get it small.  Thus you can have a 6 megapixel camera, and then set the picture quality to high or low.

Of course these are related but not the same.  In the end I want to display the image at certain dimensions on the website, so I focus on reducing the dimensions so that the longest side is 1000 pixels, and let the file size look after itself.

My suggestion is to:

  • start with the best quality image you have [and always return to this, if you need to try again, as most image processing steps introduce data loss]
  • most standard image formats will work (gif, jpg, png, tiff), but I suggest that you convert them into a jpg format, at the highest quality (usually there is an option for the % quality).  To do this there are numerous free programs (Gimp, Irfanview), in addition to expensive software such as Photoshop.  There is also free software that does nothing but convert image format, easily findable using Google.
  • I then use software to reduce the images to a specific size - eg use the free software Visualizer Photo Resize (available here), which resizes all jpg images within a directory, and places them in a subdirectory.  I set it to produce images maximum 1000 pixels x 1000 pixels, with a jpeg compression of 80%, and use these in the website.

Contact the webmaster if you want more advice.

You can add information about your work when you upload the images, or any time afterwards.  If present, it will be displayed next to the image.

At present, the headings that are available are:

  • Title
  • Dimensions
  • Materials
  • Description

(If you want any others, just ask!)

During upload you can only add the Description field. To add information in the Description, you add text to the Description box when you upload images using PhotoQ

After upload, you can add information to all fields.

  • You must be logged in
  • From the post itself, there is an option to 'Edit this post' in the Site admin box (bottom left).  OR from the dashboard, click 'Edit posts', find the relevant one, and click 'Edit'
  • On the edit post page, underneath the image thumbnail, there is a large empty box.  Typing text in here will fill in the 'Description' field.
  • To add a specific Title,  Dimensions, or Materials field, you need to go down the page to where it says 'Add New Custom Field'
  • Click on the dropdown box, and select the field you want (eg 'title_of_work'), and fill in the desired text in the box on the right.  Then click the 'add custom field' button.  Repeat for other fields you want.  (Note, doing this adds a new box for the field, and once added, you edit the field from that box)
  • Go back to the top right of the page, and click 'Update'.  If you view the post again, the text should be displayed (refresh the page if necessary).
  • Any problems, contact the webmaster.

Playing a video on the site is easy.  Videos can be shown in two ways:

Method 1. Embedding a video from another site  (easiest option, as you can do it all yourself)

  • Upload an image to the Chelsea Degree Show site using PhotoQ (see FAQ), which relates to your video (a still, for example); the video will be shown below this image when the post is opened
  • Upload your video to a professional hosting site, such as YouTube or Vimeo
  • Go to the page for your video, click on 'embed', and copy the embedding code to your clipboard (PC: Ctrl-C; Mac: Cmd-C)
  • Log in to the Chelsea Degree Show site
  • From the post itself, there is an option to 'Edit this post' in the Site admin box (bottom left).  OR from the dashboard, click 'Edit posts', find the relevant one, and click 'Edit'
  • To add the video code, you need to go down the page to where it says 'Add New Custom Field'
  • Click on the dropdown box, and select the field you want (video_embed).  Paste the embedding code in the box to the right of this (PC: Ctrl-V; Mac: Cmd-V).  Then click the 'add custom field' button.
  • Go back to the top right of the page, and click 'Update'.  If you view the post again, the video  should be displayed below the image (refresh the page if necessary).
  • Any problems, contact the webmaster

Method 2. Uploading the video  to this site and embedding it within a post

  • Because the size of videos is likely to be high, they will have to be uploaded by the Webmaster.  Contact him, and the upload and embedding can be arranged.
  • From the dashboard, click on 'Profile/Your profile.
  • In your profile page, there is a section 'Biographical Info'.  If you add text here, it will be displayed on your personal page, below your email/website information.

Your personal pages and the Course pages are designed to display images (and associated information) only.  You and others can comment on individual images, but not blog.

There is a blog for the whole site, which people are welcome to use.

To look at the blog, click on the Blog page on the page menu at the top left of the sidebar.  This will display the blog items, and clicking on an individual item will take you to a page where you can comment or reply.

To add an item to the Blog, simply:

  • go to the administrative Dashboard
  • click on the post item on the top left, and then on the 'Add new' option
  • In the page that opens, it is safer to make sure that the editor is set to 'Visual'  rather than 'HTML'.  Then type in a title and text for your blog.
  • The critical part is that you must assign this to the 'blog category', or it won't be displayed.  The Category list is on the right; scroll down to 'Blog' and check that.  Do not add any other categories!
  • Then click 'Publish', and your blog item should be live.
  • You can return to the edit screen to alter your item at any time

Please add any comments or suggestions in the comments box below.  Alternatively you can use the Contacts page to send a message.

Comments are closed.